Sharing a calendar to another user with view AND edit permissions

Outlook has two different ways to share a calendar, depending on your needs. If you want someone to be able to send and accept requests on your behalf, seeAssigning Delegate below. If you simply want to allow someone to view or edit your calendar without being able to send meeting requests on your behalf, seeChanging Permissions.

Assigning Delegates


To assign delegates to your calendar, who can view the calendar, edit it, and send and respond to meeting requests on your behalf, follow these instructions.

1.Open the Outlook 2007 application from the E-Mail link at the top of the Start menu.
2.Click Tools in the menu bar, then Options.
3.Choose the Delegates tab at the top of the resulting dialog box.
4.Click the Add button on the right side of the dialog box.
5.Locate the user you would like to give calendar permissions.
6.Click OK.
7. Ensure that the "Automatically send a message to delegate summarizing these permissions." box is checked.
8.Click OK in the Delegate Permissions dialog box to accept the default calendar sharing options.
9.Click OK in the Options dialog box.

Changing Permissions


If you simply want someone to be able to view or edit your calendar, but not respond to meeting requests, use this method to grant them permissions.

  1. In Outlook 2007, click on the Calendar view.

  2. In the left-hand pane, find the calendar that you want to share under "My Calendars." Right-click on it and a context menu will appear. On that menu, clickproperties.

  3. The properties window will appear. Click the Permissions tab.

  4. Click the Add button.

  5. Search for the users you want to add in the Global Address List. For each user that you want to grant permissions to, highlight their name and click Add.

  6. Once all the users that you want to grant permissions to are in the list, click OK.

  7. Back on the permissions tab, you can edit the permissions for each user you added by highlighting their name and selecting the appropriate permission level from the drop-down menu. You can also define custom permissions using the check-boxes below the drop-down menu.

  8. When you are done defining permissions for the other users, click OK.


Finally, the users who you just added will need to follow the instructions on this page to open your mailbox--again, they will not be able to read your mail. Once they open your mailbox, the calendar you shared with them will appear in their list of calendars.

*If you are sharing a calendar that is not your default calendar, such as a second calendar that you created, or one that is stored in another folder, you will need to perform the above steps again on the folder in which the calendar is stored.

Comments

Post a Comment

Popular posts from this blog

Continuously Monitor Folder for New Files with PowerShell as a WindowsService

Recently encountered an old-school application that used a cobbled-together external service to generate reports and deliver to end-users in PDF format. Unfortunately, this service didn't have any error handling other than dropping the intended source content into a flat file in an error directory on the local disk. No monitoring, no notification, just fail and pretend it never happened. As these reports are critical to end users, I needed a way to monitor this directory for any new files and notify someone so that the report could be manually re-generated. After some initial Googling, I decided a quick PowerShell script would be the easiest method to continuously monitor the directory and fire off a notification when a new file is found. I'm admittedly an extreme PowerShell newbie, so I'm sure there are better, cleaner ways to do this, but this works nicely and is stable enough for now until my legacy system is retired in a few months. The below PowerShell script will inst...
Read more

Unprotect All Excel Sheets for All Workbooks in a Directory

This Excel macro came in very handy when I had a set of workbooks in a folder (and subfolders) that all needed unprotected before running another macro to combine all of the workbooks into a single file. Be sure to update the bolded variables below.  Source . Const cStartFolder = " C:\Documents and Settings\UserName\My Documents\Spreadsheets " 'no slash at end Const cFileFilter = " *.xlsx " Const cPassword = " CleverPassword " 'use empty quotes if blank Sub UnprotectAllWorksheets() Dim i As Long, j As Long, arr() As String, wkb As Workbook, wks As Worksheet ExtractFolder cStartFolder, arr() On Error Resume Next j = -1: j = UBound(arr) On Error GoTo 0 For i = 0 To j Set wkb = Workbooks.Open(arr(i), False) For Each wks In wkb.Worksheets wks.Unprotect cPassword Next wkb.Save wkb.Close Next End Sub Sub ExtractFolder(Folder As String, arr() As String) Dim i As Long, objF...
Read more

ChromeOS Flow by Hexxeh Install to HDD

I finally decided to pull out the netbook again and check out the ChromeOS release of Flow by Hexxeh . I got the image downloaded, untar'd and imaged to the thumbdrive. Now comes the part when I want to actually install it to the solid-state disk in my Asus EeePC, right? Well, online sources said to just run /usr/sbin/chromeos-install and it would be taken care of. It kept erroring with "Attempt to install to a removable device: /dev/sda". Of course, this is my thumbdrive so that would make sense. Since it took me some digging to figure this one out, I thought I'd throw up the solution here to make it a little more visible on the Interwebs. Instead, run this command: /usr/sbin/chromeos-install /dev/sdb This should work if your internal device is at least 8gb. Unfortunately for me, mine is 4gb and my source media is 2gb. Instead, I ended up just copying the entire live image from my thumbdrive to the hard drive. Whatever works, right? Run this command instead of the ab...
Read more